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Bradley's Bakery General Data Protection Regulation

 

BRADLEY’S BAKERY GENERAL DATA PROTECTION REGULATION (GDPR)
 
April 2018
 
Bradley’s Bakery respect your privacy and is committed to protecting the
Personal information you share with us. Your privacy is important to us.
 
WHEN AND HOW WE COLLECT YOUR DATA.
 
Information you provide directly with us.
 
INFORMATION WE COLLECT
 
• STAFF:
 
Email address, Date of Birth, NI number, Address, Emergency contact details.
 
Bank Details are held by Moorpay on behalf of Nat West Bank our secure payroll processing service.
 
Our Accountant G.Beech and Co, 7 Stamford Square, Ashton-Under-Lyne, OL6 9QU, holds payroll and Pension details.
 
 
Hard copies of current staff details along with their emergency contact details are stored at the shop in a lockable fireproof cabinet. Details of staff who no longer work for Bradley’s Bakery are shredded.
 
HR ONLINE
 
This website is password protected and can only be accessed by admin and HR-online staff. HR On-Line’s Data Protection Policy can be viewed by accessing their website www.hronline.co.uk. All members of staff have access to their own personal records that are password protected. HR online is cloud based. Details of staff no longer working for Bradley’s Bakery are permanently deleted.
 
Only Admin can access the HR Online helplines, as the account is password protected.
 
All staff have given their consent for us to hold their personal details.  We do not pass any staff details on to third parties. Managers have access to staff contact numbers for emergencies i.e. staff cover.
 
 
• HR- RECRUITMENT
 
As part of any recruitment process, Bradley’s Bakery collects and process personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.
What information do we collect?
Bradley’s Bakery collects a range of information about you. This includes:
• Your name, address and contact details, including email address and telephone number;
• Details of your qualifications, skills, experience and employment history;
• Information about your current level of remuneration, including benefit entitlements;
• Whether or not you have a disability for which us needs to make reasonable adjustments during the recruitment process; and
• Information about your entitlement to work in the UK.
Bradley’s Bakery may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.
On advertising a vacancy at Bradley’s Bakery we will ask for a CV to be forwarded to us by email or in person. Once the interview has taken place and a successful applicant has been appointed all applicant’s details will be removed from our email system and hard copies of CV’s destroyed. We do not keep any of your personal information on file. We will at times use a secure third party website i.e. Indeed, Direct Gov. to advertise a vacancy. Please refer to their individual websites for information on their Data Protection Policy
 

CUSTOMER, SUPPLIERS AND CONTRACTOR’S DETAILS
 
INFORMATION WE COLLECT:
 
Email address, phone number, address are given to us voluntarily when accessing our website, visiting our shop or by visiting our Social Media platforms.
 
Customers leaving an email address or contact number have given us their consent to hold this information for updates, further information or to keep in touch in case there is a problem with the order on the day of collection.  These details are deleted once the order has been fulfilled.
 
Customers leaving an order via our contact us page, order request form or Social Media will be asked to give their consent when leaving their contact details in the knowledge that these details are deleted once the order has been fulfilled.
 
Customers have given their consent for us to keep their contact number and email address so that we can keep in touch with them regarding any orders they may have with us. We sometimes require a home address for our delivery service.
 
Regular suppliers and contractors contact details are held at their request so that we can contact them if required.
 
We do not pass any personal phone numbers or email addresses onto a third party.
 
We do not participate in any direct marketing i.e. Mailshots, newsletters. We no longer hold any details for a mailing list (Mail Chimp) as this account has now been deleted.
 
Our website is securely protected. Email access is only available to admin and is also password protected.
 
Card Payments- we are PCI DSS (Payment Card Industry Data Security Standard) compliant. A copy of our certificate can be viewed at our business address 225 Kings Road, Ashton-Under-Lyne, OL6 9EE. This is renewed annually.